Administrative Officer
Duties of the Administrative Officer include but are not limited to:
Manages various contracts and equipment purchase contracts. Serves as the organization advisor on Human Resource matters by coordinating organizational needs with Human Resources Office requirements. Writes position descriptions and develops job analysis for positions. Manages administrative services regarding space, equipment and financial resources. Oversees recruitment, selection, promotion, awards, and training activities to ensure compatibility with staffing plans, personnel ceilings, and funding levels. Provides coordination, direction and policy interpretation, and guidance regarding the preparation, revision, monitoring, and evaluation of organization budget estimates and full-time equivalent (FTE) needs. Prepares reports that include recommendations to improve effectiveness, efficiency, and productivity within the service line. Create meeting agendas and compose/distribute meeting minutes. Works closely with the Section Chiefs to develop long range and short range goals and plans. Performs other related duties as assigned. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday through Friday 8:
00 am to 4:
30 pm Telework:
ADHOC Virtual:
This is not a Virtual Position. Position Description/PD#:
Administrative Officer/PD0546-O and PD0546-O Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not Required Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS- 09 position you must have served 52 weeks at the GS-07. For a GS-11 position you must have served 52 weeks at the GS-09. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized
Experience:
GS-09:
Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Specialized experience includes:
Communicate effectively, both orally and in writing, with people from diverse backgrounds; Manages procurement and contracting for the organization. Monitors personnel related matters to include staffing needs, developing job analysis, preparing performance plans, provides aide in problems and conflicts, etc.; Compiles and analyzes data from various sources to determine integrity and makes recommendations based off of analysis. Develops actions plans to address issues related to data management and implements as necessary; Provides advice to management and program personnel on staffing, budgetary and procedural issues; Interprets, writes and implements local policies; Participates in long-range planning activities for all medical center resources; Communicates effectively in investigating and responding to employee grievances, patient, congressional inquiries and/or staff requests/concerns in order to resolve conflict. OR, Education Substitution:
Applicants may substitute education for the experience required for the GS-09 level. At the GS-09 level, a master's or equivalent graduate degree, 2 full years of progressively higher-level graduate education leading to such a degree, LLB or J.D.Education must demonstrate knowledge, skills and abilities necessary to complete the job. OR, Combination of Education and
Experience:
Applicants may also combine education and experience to qualify at the GS-09 level. You must have a combination of specialized experience and education experience directly related to the work of the Administrative Officer position, may be substituted to meet the experience requirements for GS-09 position. Specialized Experience GS-11:
You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Communicate effectively, both orally and in writing, with people from diverse backgrounds; Utilization of resources such as work force, space, funds and equipment regarding clinical and administrative operations; Utilize principles and techniques of strategic planning and understanding of the mission in a medical facility at all levels of management; and expert knowledge of a wide range of qualitative and/or quantitative methods for the assessment and improvement of complex program effectiveness or improvement processes, plan, organize, and direct team study work and to negotiate effectively with management to accept and implement change; perform budgeting/financial management work; management of procurement contracts; overseeing and tracking management of services and activities of work operations in a program or program support setting; preparing recurring and non-recurring statistical reports; conducts studies to collect data which may include on patient demands, workload trends and clinical utilization. OR, Education Substitution:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 3 years of progressively higher-level graduate education leading to a Ph.D. degree or Ph.D. or equivalent doctoral degree. Education must demonstrate knowledge, skills and abilities necessary to complete the job. OR, Combination of Education and
Experience:
Applicants may also combine education and experience to qualify at GS-11 level. You must have a combination of specialized experience and education directly related to the work of the Administrative Officer position beyond equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. Note:
Transcripts must be submitted with application. Education cannot be credited without documentation. You will be rated on the following Competencies for this position:
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/10/2020. You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationComputer SkillsDatabase AdministrationFinancial ManagementHuman Capital Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is primarily sedentary, although some slight physical effort may be required. There may be some walking, standing, bending and carrying of items such as papers, folders, files or books. Work Environment:
Work is typically performed in an adequately lighted and climate controlled office. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Manages various contracts and equipment purchase contracts. Serves as the organization advisor on Human Resource matters by coordinating organizational needs with Human Resources Office requirements. Writes position descriptions and develops job analysis for positions. Manages administrative services regarding space, equipment and financial resources. Oversees recruitment, selection, promotion, awards, and training activities to ensure compatibility with staffing plans, personnel ceilings, and funding levels. Provides coordination, direction and policy interpretation, and guidance regarding the preparation, revision, monitoring, and evaluation of organization budget estimates and full-time equivalent (FTE) needs. Prepares reports that include recommendations to improve effectiveness, efficiency, and productivity within the service line. Create meeting agendas and compose/distribute meeting minutes. Works closely with the Section Chiefs to develop long range and short range goals and plans. Performs other related duties as assigned. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday through Friday 8:
00 am to 4:
30 pm Telework:
ADHOC Virtual:
This is not a Virtual Position. Position Description/PD#:
Administrative Officer/PD0546-O and PD0546-O Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not Required Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS- 09 position you must have served 52 weeks at the GS-07. For a GS-11 position you must have served 52 weeks at the GS-09. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized
Experience:
GS-09:
Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Specialized experience includes:
Communicate effectively, both orally and in writing, with people from diverse backgrounds; Manages procurement and contracting for the organization. Monitors personnel related matters to include staffing needs, developing job analysis, preparing performance plans, provides aide in problems and conflicts, etc.; Compiles and analyzes data from various sources to determine integrity and makes recommendations based off of analysis. Develops actions plans to address issues related to data management and implements as necessary; Provides advice to management and program personnel on staffing, budgetary and procedural issues; Interprets, writes and implements local policies; Participates in long-range planning activities for all medical center resources; Communicates effectively in investigating and responding to employee grievances, patient, congressional inquiries and/or staff requests/concerns in order to resolve conflict. OR, Education Substitution:
Applicants may substitute education for the experience required for the GS-09 level. At the GS-09 level, a master's or equivalent graduate degree, 2 full years of progressively higher-level graduate education leading to such a degree, LLB or J.D.Education must demonstrate knowledge, skills and abilities necessary to complete the job. OR, Combination of Education and
Experience:
Applicants may also combine education and experience to qualify at the GS-09 level. You must have a combination of specialized experience and education experience directly related to the work of the Administrative Officer position, may be substituted to meet the experience requirements for GS-09 position. Specialized Experience GS-11:
You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Communicate effectively, both orally and in writing, with people from diverse backgrounds; Utilization of resources such as work force, space, funds and equipment regarding clinical and administrative operations; Utilize principles and techniques of strategic planning and understanding of the mission in a medical facility at all levels of management; and expert knowledge of a wide range of qualitative and/or quantitative methods for the assessment and improvement of complex program effectiveness or improvement processes, plan, organize, and direct team study work and to negotiate effectively with management to accept and implement change; perform budgeting/financial management work; management of procurement contracts; overseeing and tracking management of services and activities of work operations in a program or program support setting; preparing recurring and non-recurring statistical reports; conducts studies to collect data which may include on patient demands, workload trends and clinical utilization. OR, Education Substitution:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 3 years of progressively higher-level graduate education leading to a Ph.D. degree or Ph.D. or equivalent doctoral degree. Education must demonstrate knowledge, skills and abilities necessary to complete the job. OR, Combination of Education and
Experience:
Applicants may also combine education and experience to qualify at GS-11 level. You must have a combination of specialized experience and education directly related to the work of the Administrative Officer position beyond equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. Note:
Transcripts must be submitted with application. Education cannot be credited without documentation. You will be rated on the following Competencies for this position:
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/10/2020. You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationComputer SkillsDatabase AdministrationFinancial ManagementHuman Capital Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is primarily sedentary, although some slight physical effort may be required. There may be some walking, standing, bending and carrying of items such as papers, folders, files or books. Work Environment:
Work is typically performed in an adequately lighted and climate controlled office. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$53,443 to $84,057 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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